privacy policy
Personal Information Protection Policy
Revised August 28, 2023
dataX Inc.
Yasuhiro Abe, Representative Director
We are fully aware of our social mission in protecting all personal information that we handle, and we will protect the rights of the individuals who are the subjects of personal information and comply with laws and regulations regarding personal information. In addition, we have built a personal information protection management system to embody the policies listed below, and strive to continuously improve it while always being aware of the latest IT technology trends, changes in social demands, changes in the business environment, etc. We hereby declare that the entire company will work together to achieve this goal.
- Personal information will be acquired, used, and provided only to the extent necessary for our legitimate business operations such as consulting and system construction, as well as for employee employment and personnel management, and for the specified purpose of use. We will not handle personal information beyond the scope necessary to achieve our goals (use for other purposes). We will also take measures to prevent personal information from being used for other purposes.
- We will comply with laws and regulations regarding personal information protection, guidelines established by the government, and other norms.
- In order to prevent risks such as leakage, loss, or damage of personal information, we will take reasonable safety measures and invest management resources that match the actual circumstances of our business, and continuously improve our personal information security system. . Additionally, in the event of an emergency, we will promptly take corrective measures.
- We will promptly, honestly, and appropriately respond to complaints and consultations regarding the handling of personal information.
- We will review our personal information protection management system in a timely and appropriate manner and continually promote improvements in light of changes in the environment surrounding our company.
This policy will be distributed and made known to all employees, and will be made available to anyone at any time by posting it on our company's website, pamphlets, etc.
About Privacy Mark
In June 2017, our company received the "Privacy Mark", which is given by the Japan Information Processing Development Association (currently the Japan Information Processing Development Corporation) (JIPDEC) to companies that handle personal information appropriately. I'm getting it.
End Of Document
For inquiries regarding the personal information protection policy, please contact the "Address for inquiries, complaints, disclosure, etc. regarding personal information" at the bottom of this page.
Regarding the handling of personal information, etc.
1.Purpose of use of personal information handled by the Company
(1) Personal information obtained directly from the person in writing (including information from websites, e-mails, etc.)
Prior to acquisition, we will clearly indicate the purpose of use to the person in writing.
(2) Contents of personal information, etc. obtained by methods other than the preceding paragraph and the purpose of its use
The information acquired by our company includes attribute information that does not qualify as personal information on its own, but when linking such attribute information with personal information, such information is also considered personal information and may be used as follows: Handle according to purpose.Classification Purpose of use
| Classification | Purpose of use |
|---|---|
| Personal information of the person who made the inquiry ・Name, address, telephone number, email address, etc. |
To respond to inquiries |
| Personal information regarding business partners, executives and employees of other companies ・Name, phone number, email address, etc. |
・For selection of business partners, contract procedures, management of business partners, etc., and related operations ・To provide information regarding our services, etc. or notices that we think are useful. |
| Personal information, etc. received via our service “b→dash” ・Name, date of birth, gender, address, telephone number, email address, etc. of customers who use your services (hereinafter referred to as "users") ・Product browsing history and purchase history of users on websites managed and operated by customers, etc. |
For the provision of services by b→dash (including improving customer websites and improving convenience through analysis of users' product browsing history, etc.) and for the appropriate and smooth operation of such services. |
| Personal information received from customers via our service “kpiee” ・Names, email addresses, IP addresses, phone numbers, access logs, application settings information (various customization settings such as chip display, message display, etc. [number of displayed items, communication settings, etc.]) of the people who actually use kpiee, application settings information Usage status (application operation history, service usage history from the application) |
For the provision of services by kpiee and the appropriate and smooth operation of such services. |
| Engineer information provided by partner companies ・Engineer's name, age, work history |
For selection of assigned duties |
| Employment applicant information provided by recruitment services ・Recruitment applicant's name, date of birth, gender, address, telephone number, email address, educational background and work history, etc. |
For recruitment selection |
2. Security management measures for personal information
Our company takes necessary and appropriate organizational, human, physical, and technical security control measures to prevent the leakage, loss, or damage of personal information.
a） Establishment of regulations regarding the handling of personal data
We have established rules for handling personal data regarding handling methods, persons in charge and their duties, etc. for each stage of acquisition, use, storage, provision, deletion/disposal, etc.
b） Organizational security control measures
In addition to establishing a person responsible for the handling of personal data, we will clarify the employees who handle personal data and the scope of personal data handled by those employees, and take responsibility in the event that we identify any facts or signs of violations of laws or handling regulations. We have established a reporting and communication system for those involved. In addition, we regularly conduct self-inspections regarding the handling of personal data, and conduct audits by other departments and external parties.
c） Establishment of regulations regarding the handling of personal data
We have established rules for handling personal data regarding handling methods, persons in charge and their duties, etc. for each stage of acquisition, use, storage, provision, deletion/disposal, etc.
d） Organizational security control measures
In addition to establishing a person responsible for the handling of personal data, we will clarify the employees who handle personal data and the scope of personal data handled by those employees, and take responsibility in the event that we identify any facts or signs of violations of laws or handling regulations. We have established a reporting and communication system for those involved. In addition, we regularly conduct self-inspections regarding the handling of personal data, and conduct audits by other departments and external parties.
e） Establishment of regulations regarding the handling of personal data
We have established rules for handling personal data regarding handling methods, persons in charge and their duties, etc. for each stage of acquisition, use, storage, provision, deletion/disposal, etc.
f） Organizational security control measures
In addition to establishing a person responsible for the handling of personal data, we will clarify the employees who handle personal data and the scope of personal data handled by those employees, and take responsibility in the event that we identify any facts or signs of violations of laws or handling regulations. We have established a reporting and communication system for those involved. In addition, we regularly conduct self-inspections regarding the handling of personal data, and conduct audits by other departments and external parties.
For details on safety management measures, please contact the "Address for inquiries, complaints, disclosure, etc. regarding personal information" at the bottom of this page.
3. Outsourcing to a third party
When outsourcing the processing of personal information, our company will select an appropriate outsourcer, enter into a personal information protection contract with the outsourcer, and exercise necessary and appropriate supervision over the outsourcer.
4. Provision of personal information to third parties
（1） Our company will not provide personal information to a third party without obtaining the consent of the person in advance, except in the following cases. However, this excludes cases permitted by the Personal Information Protection Act and other laws and regulations.
① When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the consent of the person concerned.
② When it is particularly necessary to improve public health or promote the healthy upbringing of children, and it is difficult to obtain the consent of the individual.
③ In cases where it is necessary to cooperate with a national agency, local government, or a person entrusted by them in carrying out the affairs stipulated by law, and with the consent of the individual concerned, we may assist in carrying out the affairs. When there is a risk of interference
④ When the following matters have been announced or announced in advance and the Company has notified the Personal Information Protection Commission:
i) The purpose of use includes provision to a third party.
ii) Items of data provided to third parties.
iii) Means or method of provision to third parties.
iv) To stop providing personal information to third parties at the request of the individual.
v) How to accept your request.
（2） Notwithstanding the provisions of the preceding paragraph, in the following cases, the information provider shall not fall under the category of a third party.
① When our company entrusts all or part of the handling of personal information to the extent necessary to achieve the purpose of use.
② When personal information is provided due to business succession due to merger or other reasons
Regarding the handling of anonymously processed information
（1） Handling of anonymously processed information
Our company complies with the Personal Information Protection Law and other laws and regulations, the "Guidelines for the Act on the Protection of Personal Information" and other guidelines, and appropriately handles anonymously processed information and processing method information (hereinafter referred to as "anonymously processed information, etc."). We will handle it accordingly.
（2） Purpose of use of anonymously processed information
In accordance with laws and regulations, our company may create anonymously processed information so that specific individuals cannot be identified, and provide it to third parties for the following purposes.
① Marketing research and analysis
② Creation of statistical information and utilization of analysis results
③ Planning, development and provision of our services, products, etc.
④ Display and distribution of advertisements of our company and other companies
⑤ Provision of other information deemed useful by our company
（3） Purpose of use of anonymously processed information
The Company will take necessary and appropriate security control measures to manage anonymously processed information, etc., such as preventing leakage, loss, or damage. In addition, we will exercise necessary and appropriate supervision over employees and subcontractors (including subcontractors, etc.) who handle anonymously processed information, etc.
Dissemination of matters related to personal information subject to disclosure
With respect to personal information held by our company that is subject to disclosure, requests for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and disclosure of records provided to third parties by the person or his/her representative We will respond to requests for suspension of provision of personal information to third parties (hereinafter referred to as "requests for disclosure, etc.") in the following manner. Please note that we will not be able to respond to requests for disclosure of personal information subject to disclosure in cases based on laws and regulations or for reasonable reasons (hereinafter referred to as "non-disclosure, etc."). If we decide not to disclose your information, we will notify you by mail or email.ａ） Name and address of business operator and name of representative
Data X Co., Ltd.
26th floor, Sumitomo Fudosan Nishi-Shinjuku Building, 7-20-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023
Representative Director Yasuhiro Abe
ｂ） Person responsible for managing personal information
Administrator name: Yosuke Tsutsumi
Department: Data X Co., Ltd. Corporate Design Unit
Contact: privacy@data-x.com
ｃ） Purpose of use of all personal information subject to disclosure
| Classification | Purpose of use |
|---|---|
| Personal information of the person who made the inquiry ・Name, address, telephone number, email address, etc. |
To respond to inquiries |
| Personal information of cooperating staff ・Name, address, telephone number, email address, savings account information, etc. |
For business communication and payment of expenses etc. |
| Our employee information ・Name, date of birth, address, telephone number, educational background, work history, family structure, savings account information, etc. |
For personnel and labor management, business management, health management, and security management of employees |
| Information on applicants for employment with our company ・Recruitment applicant's name, date of birth, gender, address, telephone number, email address, educational background and work history, etc. |
For contacting job applicants and managing our recruitment operations |
| Specific personal information | For the purpose of use stipulated in the Number Act |
| Personal information of customers who use membership sites | ・To manage the usage status of services for members ・To provide information on products and services through invitations, e-mails, etc. ・For product development and other service improvements. ・To improve and improve the customer experience with digital services (websites, apps, etc.), products, services, marketing, etc. provided by our company |
ｄ） Where to make complaints regarding the handling of personal information subject to disclosure
Please contact the "Address for inquiries, complaints, disclosure, etc. regarding personal information" at the bottom of this page.
ｅ） Certified personal information protection organization
Currently, there are no certified personal information protection organizations that our company is affiliated with.
ｆ） Procedures for responding to requests for disclosure of personal information subject to disclosure, etc.
1） Address for requests for disclosure, etc.
Please contact the "Address for inquiries, complaints, disclosure, etc. regarding
2） Procedures regarding requests for disclosure, etc.
②Please submit the completed invoice, documents confirming the identity of the agent if the request is made by an agent, and a postal money order for the fee (only in the case of notification of purpose of use or request for disclosure) at the bottom of this page. For inquiries, complaints, disclosure, etc. regarding personal information, please send by post to the address below.
③After receiving the above invoice, in order to confirm your identity, please inquire about two items of personal information registered with our company that can be used to confirm your identity (e.g. phone number and date of birth, etc.) I will do it.
④In principle, we will disclose your information using the method specified in the request form above, but if it is difficult to disclose your information using the specified method, we will notify you or your agent to that effect and disclose it in writing.
3） If the request is made by a representative, materials to confirm that the representative is the representative.
If the person requesting disclosure, etc. is a representative, please enclose documents proving the identity of the representative and documents proving the representative himself/herself. Please limit the domicile information included in each document to the prefecture, and black out the information after that. In addition, please send documents that do not include your personal number, or black out all digits.
・Personal power of attorney (original)
If the agent is a legal representative of a minor *Copy of either
・Family register copy
・Resident card (with relationship listed)
・Other official documents that can confirm legal power of representation
If the agent is a legal representative of an adult ward *Copy of either
・Certificate of registered matters regarding guardianship registration, etc.
・Other official documents that can confirm legal power of representation
・passport
・Health insurance card
・Resident record
・Basic resident register card
4） Fees for notification of purpose of use or request for disclosure
1,000 yen per purchase. Please enclose a postal money order with the invoice you send.
Please note that the fee cannot be refunded regardless of the reason for non-disclosure etc.
Address for inquiries, complaints, disclosure, etc. regarding personal information
26th floor, Sumitomo Fudosan Nishi-Shinjuku Building, 7-20-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023DataX Co., Ltd. Management Headquarters Personal Information Inquiry Desk
Email address: privacy@data-x.com
*Saturdays, Sundays, holidays, year-end and New Year holidays, and Golden Week periods will be handled the next business day.