privacy policy

Personal Information Protection Policy

Enacted June 07, 2010
Revised: November 29, 2019
dataX Inc.
Yasuhiro Abe, Representative Director

We are fully aware of our social mission to protect all personal information that we handle, and we will comply with laws and regulations regarding the protection of the rights of the individual and personal information. In addition, we hereby declare that we have established a personal information protection management system to realize the following policies, and that we will make company-wide efforts to continuously improve the system while always being aware of the latest trends in information technology, changes in social demands, and changes in the business environment.

  1. We will acquire, use, and provide personal information only to the extent necessary for the execution of our legitimate business in consulting and system development, as well as for the employment and personnel management of our employees, and will not handle personal information beyond the scope necessary to achieve the specified purpose of use (use for purposes other than those specified). We will not use personal information beyond the scope necessary to achieve the specified purpose of use (use for other purposes). We will also take measures to prevent use for other purposes.
  2. We will comply with laws and regulations, national guidelines, and other standards related to the protection of personal information.
  3. In order to prevent risks such as leakage, loss, and damage of personal information, we will take reasonable safety measures and inject management resources that match the actual situation of our business to continuously improve our personal information security system. In addition, in the event of an emergency, we will promptly take corrective measures.
  4. We will respond promptly, sincerely, and appropriately to complaints and consultations regarding the handling of personal information.
  5. The personal information protection management system will be reviewed in a timely and appropriate manner in light of changes in the environment surrounding the Company, and improvements will be promoted on an ongoing basis.

We will make this policy known to all employees and make it available to anyone at any time by posting it on our website and pamphlets.
Translated with www.DeepL.com/Translator (free version)

About Privacy Mark

In June 2017, our company received the Privacy Mark from the Japan Information Processing Development Corporation (now the Japan Information Processing Development Corporation) (JIPDEC), which is given to companies that handle personal information in an appropriate manner. プライバシーマーク End Of Document

Contact Information
For inquiries regarding our privacy policy, please contact the following
Sumitomo Fudosan Nishi-Shinjuku Building 26F, 20-1, Nishi-Shinjuku 7-chome,Shinjuku-ku, Tokyo 160-0023, Japan
dataX Inc. Corporation Administration Division Personal Information Inquiry Desk
E-mail address:privacy@data-x.com
TEL: 03-5937-8555 (Office hours: 9:00 am- 6:00 pm*)
During Saturdays, Sundays, national holidays, year-end and New Year holidays, and Golden Week holidays, we will respond on the next business day or later.

Handling of Personal Information

1.Purpose of use of personal information handled by the Company
(1) The purpose of use of personal information obtained directly from the person in writing (including personal information obtained through websites, e-mails, etc.) shall be clearly stated in writing to the person prior to acquisition.

(2) The purpose of use of personal information obtained by methods other than the preceding paragraph

Classification Purpose of use
Personal information of the person who made the inquiry To respond to inquiries
Personal information received from customers via the "b→dash" service provided by our company To provide services through b→dash and to ensure the appropriate and smooth operation of such services
Engineer information received from subcontractors For the purpose of selection of assigned work
Information on applicants for employment provided by recruitment services For employment selection

Dissemination of matters concerning personal information subject to disclosure

With regard to the personal information subject to disclosure held by our company, we will respond to requests from the person in question or their representative for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, deletion, and suspension of provision to third parties (hereinafter referred to as "requests for disclosure, etc.") in the following manner

(a) Name of the business
dataX Inc.
(b) Person responsible for management of personal information
Name of administrator: Yosuke Tsutsumi
Department: dataX Inc. Corporation Corporate Design Co.
Contact: privacy@data-x.com 03-5937-8555
(c) Purpose of use of all personal information subject to disclosure

Classification Purpose of use
Personal information of the person who made the inquiry To respond to inquiries
Personal information of cooperating staff For business communication, payment of expenses, etc.
Information on our employees For personnel and labor management, business management, health management, and security management of employees
Information on applicants for employment with our Company To contact applicants for employment and to manage our recruitment operations
Specified personal information For the purposes of use stipulated in the Number Law
Personal information of customers who use the membership site To manage the usage of services for members

(d) Contact for complaints regarding the handling of personal information subject to disclosure
Sumitomo Fudosan Nishi-Shinjuku Building 26F, 20-1, Nishi-Shinjuku 7-chome, Shinjuku-ku, Tokyo 160-0023, Japan
dataX Inc. Corporation Administration Division Personal Information Inquiry Desk
E-mail address:privacy@data-x.com
TEL: 03-5937-8555 (Office hours: 9:00 am - 6:00 pm*)
During Saturdays, Sundays, national holidays, year-end and New Year holidays, and Golden Week holidays, we will respond on the next business day or later.

(e) Authorized personal information protection organizations
At present, there is no authorized personal information protection organization that we are a member of.

(f) Procedures for responding to requests for disclosure, etc. of personal information subject to disclosure
(1) Contact for requests for disclosure, etc.
Requests for disclosure, etc. should be made to the Personal Information Inquiry Section above.
(2) Procedures for requests for disclosure, etc.

(1) After receiving your request, we will mail you the prescribed request form "Request Form for Disclosure of Personal Information Subject to Disclosure, etc." for your use.
(2) After receiving your request, we will send you the prescribed request form "Request for Disclosure of Personal Information Subject to Disclosure, etc." by mail.
(only in the case of a request for notification of purpose of use or disclosure) to the Personal Information Inquiry Section above.
(3) After receiving the above request form, we will inquire about two items of personal information (e.g., telephone number and date of birth) that can be used to verify the identity of the person among the personal information registered with us.
(4) As a general rule, responses will be sent to the person in question in writing (by mail in a sealed envelope).

(3) In the case of a request made by a representative, materials confirming the representative's identity
If the person making the request for disclosure, etc. is an agent, please enclose materials proving that the agent is an agent and materials proving the agent's identity. The registered domicile information included in each document should be limited to the prefecture, and any information after that should be blacked out. Please send documents that do not contain your personal number, or black out all digits.

① Documents proving that the person is an agent
<In the case of an agent authorized by the principal to make a request for disclosure, etc.
A letter of attorney from the principal (original)
<In the case of a legal representative of a minor, a copy of either of the following
A copy of the family register
A certificate of residence (with the family relationship written on it)
Other official documents that can confirm the authority of legal representative
<If the proxy is a legal representative of an adult ward> A copy of one of the following
Certificate of registered matters concerning guardianship registration, etc.
Other official documents that can confirm the right of legal representation
Documents proving the proxy's identity
Driver's license
Passport
Health insurance card
Certificate of residence
Basic resident register card

(4) Fees for requests for notification or disclosure of purpose of use
1,000 yen per request
(Please enclose a postal money order with the request form to be sent to us.)